This Privacy Policy explains how GradeBox ("we", "us", or "our") collects, uses, and protects your information when you use our school management platform — including the mobile app and web portal at app.gradebox.in.
1 Information We Collect
We collect information necessary to provide our school management services:
- Account Information: Name, email address, phone number, and role (teacher, principal, parent, or admin) when you register.
- School Data: School name, address, classes, subjects, and academic year details entered by administrators.
- Student Information: Student names, class assignments, attendance records, and academic grades — entered by authorized school staff.
- Communication Data: Messages and notices exchanged between parents and teachers on the platform.
- Usage Data: Log data including IP address, device type, pages visited, and timestamps, used to improve our service.
2 How We Use Your Information
We use collected information for the following purposes:
- Providing and operating the GradeBox platform and its features
- Enabling attendance tracking, grade management, and report card generation
- Facilitating communication between teachers, administrators, and parents
- Sending notifications and updates related to your account or school activity
- Improving our platform through usage analytics and feedback
- Ensuring security, detecting fraud, and preventing unauthorized access
- Complying with legal obligations
We do not use your data for advertising, and we do not sell your personal information to third parties.
3 Data Sharing & Disclosure
We do not sell or rent personal information. We may share data only in these limited circumstances:
- Within Your School: Student data is accessible only to authorized staff (teachers, principals) of the same school.
- Service Providers: Trusted third-party services (cloud hosting, push notifications) bound by confidentiality obligations.
- Legal Requirements: If required by law, court order, or government authority.
- Business Transfers: In the event of a merger or acquisition, user data may be transferred with prior notice.
4 Data Storage & Security
Your data is stored on secure servers. We implement industry-standard security measures including:
- Encrypted data transmission (HTTPS/TLS)
- Secure password hashing and authentication
- Role-based access controls — each user only sees data relevant to their role
- Regular security reviews and monitoring
While we take strong precautions, no internet transmission is 100% secure. Please use strong passwords and keep your credentials confidential.
5 Children's Privacy
GradeBox manages student data on behalf of schools, which may include data about minor students. We treat this with the highest level of care:
- Student data is entered by authorized school staff — students do not directly create accounts.
- Student information is accessible only to teachers and administrators at the same school, and to parents/guardians for their own child's data.
- We do not use student data for advertising or non-educational purposes.
- Schools are responsible for obtaining any required parental consent under applicable laws.
6 Your Rights
You have the following rights regarding your personal data:
- Access: Request a copy of the data we hold about you.
- Correction: Ask us to correct inaccurate or incomplete information.
- Deletion: Request deletion of your account and data (subject to legal obligations).
- Portability: Request an export of your data in a machine-readable format.
- Objection: Object to certain data processing activities.
To exercise any of these rights, contact us at support@gradebox.in.
7 Cookies & Tracking
We use cookies and similar technologies to:
- Keep you logged in across sessions (authentication cookies)
- Remember your preferences and settings
- Analyze usage patterns to improve the platform (analytics only)
You can disable cookies in your browser settings, though this may affect functionality. We do not use third-party advertising cookies.
8 Changes to This Policy
We may update this Privacy Policy periodically. When we make significant changes, we will notify users via email or an in-app notice. The "Last updated" date at the top reflects the most recent revision.
Continued use of GradeBox after changes constitutes your acceptance of the updated policy.
9 Contact Us
For any privacy-related questions, requests, or concerns:
- Email: support@gradebox.in
- Support page: gradebox.in/support